Finance & Benefits Manager

Job title: Finance & Benefits Manager

Location: Washington, DC / Remote possible

Classification: Regular, full-time,  exempt

Due: Applications will be reviewed on a rolling basis with a new hire starting in early June

 

Overview of the position:

The Campaign for the Fair Sentencing of Youth is hiring! Founded in 2009, the CFSY works to ban juvenile life without parole in the United States, and create opportunities for those directly impacted by extreme sentencing to thrive and lead. The Finance & Benefits Manager provides key support to the Managing Director, Finance & Compliance and the Operations team, fulfilling core responsibilities to ensure smooth and effective implementation of each department’s goals and objectives. 

The Finance & Benefits Manager’s primary responsibilities include conducting operational bookkeepinging tasks, liaising with the CFSY’s accountants, and managing regular processes such as consultant payments, staff reimbursements, and timesheets. This position may be remote. The Finance & Benefits Manager reports to the Managing Director, Finance & Compliance and is a member of the Operations Team.

 

Primary Responsibilities:

Finance

• Conduct operational accounting tasks, including processing approved payments, collecting invoices, and overseeing Quickbooks accuracy;
• Liaise with Managing Director, Finance & Compliance, program associates, and external accountant to ensure timely monthly closing and accuracy in QuickBooks entry and corresponding documentation;
• Support Managing Director, Finance & Compliance and Senior Development Manager, Grants in preparing regular internal and external financial reports; 
• Manage payment disbursement processes, including staff reimbursements and per diem, vendor and consultant contracts and payments, and direct payments to directly impacted community members and other consultants. Review paperwork for accuracy and track payment status;
• Keep organized and complete filing records of contracts, receipts, deposits, and check payments, as well as any other required documentation for restricted income;
• Work closely with the Managing Director, Finance & Compliance to implement and maintain systems to ensure aligned documentation and accurate reporting;
• Liaise with tax agencies and other governmental authorities; 
• Ensure compliance with organizational internal and financial controls; and,
• Assist with the annual audit.

 

Benefits

• Manage benefits administration, including benefits enrollments for staff, answering questions from staff regarding their benefits, liaising with benefits broker, and managing employee records of benefits enrollments, terms, and/or other changes;
• Oversee timely and accurate completion and collection of timesheets and maintain accurate records of PTO;
• Support Managing Directors with onboarding, including state tax registrations if needed, new hire documentation, communicating available benefits, and providing training around CFSY timesheets and staff reimbursement requests;
• Sit at cross-functional tables that are relevant to work area (i.e., People & Culture);
• Support a variety of department-specific and organization-wide events.

Fulfill other tasks and responsibilities as needed to support a growing organization.

Qualifications:

• At least two years of related Finance and/or Benefits administration experience

• • Organized, detail-oriented and able to multitask;
  • Demonstrated organizational and computer literacy (Google Apps, Microsoft Office, QuickBooks or other bookkeeping software);

• Demonstrated ability to engage and work effectively with a diverse group of partners and stakeholders;
• Demonstrated ability to effectively manage and support complex projects and tasks, with multiple stakeholders, goals, timelines and deadlines;
• Excellent written and verbal communication skills.

Values and Traits:

• Strong interest in criminal legal reform, particularly ending harsh youth sentencing practices, racial discrimination, and human rights abuses in the United States;
• Belief that our society has failed the children impacted by life without parole and other extreme sentences, and that we all have a responsibility to create avenues for their restoration and that of our entire community;
• Belief in the inherent good, dignity, and humanity of all people regardless of race, sex, sexual orientation, gender expression, class, education level, zip code and more; and belief that every one of us is more than the worst things we’ve done or experienced;
• Flexible and willing and able to adapt to the evolving nature of CFSY’s work;
• Constructive and optimistic; confronts problems with the expectation that a solution exists; and
• Prioritizes self-care.

Location and Travel

The CFSY’s headquarters are in Washington, DC, with many staff working remotely throughout the country. The Finance & Benefits Manager can work remotely or from the CFSY office in Washington. In accordance with CFSY internal policies, all required home-office technology, equipment and supplies, and all business related travel will be paid for by the CFSY.

 

Physical Environment and Equipment

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to: stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone;
• Specific vision abilities include close vision requirements due to computer work;
• Ability to effectively use a telephone, including mobile phone; computer (with Microsoft and Google applications); keyboard; and video conferencing.

Compensation, Benefits, and Culture:

The salary range for this position starts at $75,000 and is commensurate with experience. The CFSY also offers a generous benefits package, including:

• Four weeks of paid vacation yearly, officewide closure from Dec. 25-Jan. 1, and accrued sick time; 
• 100% employer-paid premiums for an individual health insurance plan (with option to add dependents), life and disability insurance; 
• An Employee Assistance Program; 
• An eight-week sabbatical after five consecutive years of employment; 
• Twelve weeks of paid parental leave following the birth or adoption of a child;
• A 403(b) retirement plan with employer match; and
• Office closure at 2 pm on Fridays.

 

The CFSY believes in and actively practices meaningful connection to individuals directly impacted by extreme prison sentences. We work in deep partnership with people currently in prison, those who have been released, and their family and social networks. All staff at the CFSY, regardless of role and position, engage in this connection and are regularly proximate to those directly impacted by the work we do. 

The CFSY is committed to diversity, equity, and inclusion, and is an equal opportunity employer. Black, Latino/Latina, Indigenous and others who identify as nonwhite, people with disabilities, members of the LGBTQIA+ community, and those with lived-experience with the criminal legal system are strongly encouraged to apply for this role. 

To Apply:

Email a letter of interest, resume, and two references (contact information only, recommendation letters are not necessary) in one PDF file to jobs@cfsy.org. Use “Finance & Benefits Manager – Last Name” as the subject of your email and as the file name for your PDF, and include your availability in the email. Only complete applications sending all application materials in one PDF file will be reviewed.